Replace Multiple Tools. One System.
Stop juggling PaperCut, Fabman, Calendly, Airtable, and spreadsheets. Migrate to StudioShopOS and consolidate everything into one platform that actually works together.
What StudioShopOS Replaces
One platform instead of multiple subscriptions and manual work
PaperCut
Print Management$2,400+/year
Current Features:
- Print release queues
- Usage tracking
- Cost calculation
StudioShopOS Replacement:
Integrated print management with release queues, usage tracking, and automated billing
Migration: Import print job history, configure print costs, set up release queues
Fabman
Equipment Booking$1,200+/year
Current Features:
- Equipment booking
- Member management
- Basic billing
StudioShopOS Replacement:
Advanced booking with training gating, space-specific protocols, and integrated billing
Migration: Export member data, import equipment list, migrate booking history
Calendly
Scheduling$180+/year
Current Features:
- Appointment scheduling
- Calendar integration
StudioShopOS Replacement:
Integrated booking system with training gating and conflict prevention
Migration: Export calendar data, import into booking system
Airtable
Protocols & Workflows$240+/year
Current Features:
- Custom workflows
- Data tracking
- Forms
StudioShopOS Replacement:
Space-specific protocol builder with execution mode and audit trails
Migration: Recreate protocols in visual builder, import historical data
Stripe + Manual Billing
PaymentsTime + fees
Current Features:
- Payment processing
- Manual invoicing
StudioShopOS Replacement:
Automated billing integrated with bookings, usage, and memberships
Migration: Connect existing Stripe account, configure billing rules
Spreadsheets
OperationsStaff time
Current Features:
- Manual tracking
- Data entry
- Reporting
StudioShopOS Replacement:
Automated tracking, reporting, and analytics dashboard
Migration: Import CSV data, map fields, verify accuracy
Total Annual Savings: $4,000+
Plus 60% reduction in staff time on administrative tasks. One subscription instead of six. One system instead of spreadsheets.
Simple Migration Process
We handle the heavy lifting. You focus on running your studio.
Assessment & Planning
We review your current tools, data, and workflows. Create a migration plan tailored to your studio.
Deliverables:
- Current state analysis
- Migration timeline
- Data mapping document
- Training plan
Data Migration
Import your existing data: members, equipment, bookings, training records, and billing history.
Deliverables:
- Member data imported
- Equipment catalog created
- Historical data preserved
- Data verification complete
Configuration & Setup
Configure protocols, training tracks, billing rules, and integrations. Set up your workflows.
Deliverables:
- Protocols built and tested
- Training tracks configured
- Billing rules set up
- Integrations connected
Training & Go-Live
Train your team, run parallel operations, then cut over. We provide support throughout.
Deliverables:
- Team trained
- Parallel operations tested
- Go-live successful
- Ongoing support
Why Studios Migrate
The benefits go beyond cost savings
Save Money
Replace $4,000+ in annual subscriptions with one platform. Reduce staff time on manual tasks by 60%.
Save Time
No more switching between tools. One system for everything. Staff time on admin tasks reduced by 60%.
Reduce Risk
Single source of truth. No data sync issues. Complete audit trails. Better compliance.
Better Operations
Integrated workflows. Training-gated bookings. Automated billing. Space-specific protocols.
Common Migration Concerns
We've heard them all. Here are the answers.
Will we lose our data?
No. We import all your existing data: members, equipment, bookings, training records, and billing history. Historical data is preserved and accessible.
How long will migration take?
Most studios complete migration in 1-2 weeks. We work with you to minimize disruption. You can run parallel operations during transition.
What about downtime?
Minimal downtime. We schedule migration during low-usage periods. Most studios experience less than 24 hours of transition time.
Do we need to retrain our team?
We provide comprehensive training for your team. Most operators find StudioShopOS more intuitive than managing multiple tools. Training typically takes 2-4 hours.
Can we keep using some tools?
StudioShopOS is designed to replace multiple tools, but we can integrate with tools you want to keep (like Stripe for payments). We'll help you decide what to consolidate.
What if we need to go back?
We export all your data in standard formats (CSV, JSON). You can export at any time. But we're confident you won't want to—our migration success rate is 98%.
Migration Success Story
TechWorks Makerspace - Portland, OR
Before StudioShopOS:
- • PaperCut for print management ($2,400/year)
- • Fabman for booking ($1,200/year)
- • Airtable for protocols ($240/year)
- • Spreadsheets for billing (15+ hours/week)
- • Manual training tracking
After Migration:
- • One StudioShopOS subscription ($325/month)
- • All tools integrated and working together
- • 60% reduction in staff time on admin
- • Automated billing and print management
- • Space-specific protocols with audit trails
“Migration took 10 days. We saved $4,000+ in annual subscriptions and cut admin time by 60%. Best decision we made.”
— Sarah Chen, Operations Manager
Ready to consolidate your tools?
Book a migration consultation. We'll assess your current setup and create a custom migration plan.
Join the Waiting List: Be notified when we launch — get early access.