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Billing & Payment Configuration

Configure usage billing, credits, and payment processing in StudioShopOS. Set up automated invoicing and payment collection.

1

Connect Stripe Account

Link your Stripe account to enable payment processing. StudioShopOS uses Stripe for secure, PCI-compliant payment handling.

Navigate to Billing & Payments > Settings
Click 'Connect Stripe Account'
Sign in to your Stripe account or create one
Authorize StudioShopOS to access your Stripe account
Verify connection status in dashboard

2

Configure Usage-Based Billing

Set rates for equipment usage. Members are automatically charged based on time, material, or job type.

Go to Billing > Usage Rates
Select equipment type (e.g., 3D Printer, Laser Cutter)
Set billing method: per hour, per job, or per material
Enter rate (e.g., $5/hour, $2 per print job)
Configure minimum charges or setup fees
Set different rates for different membership tiers if applicable

3

Set Up Membership Subscriptions

Configure recurring membership fees. Members can subscribe monthly or annually with automatic billing.

Navigate to Billing > Memberships
Create membership tiers (e.g., Basic, Pro, Enterprise)
Set monthly and annual pricing for each tier
Configure included benefits (free hours, discounts)
Set up automatic renewal and billing cycles
Configure proration rules for upgrades/downgrades

4

Configure Credit Systems

Set up prepaid credits for members. Credits can be purchased and automatically deducted for usage.

Go to Billing > Credits
Enable credit system for your studio
Set credit packages (e.g., $50 for 10 hours)
Configure automatic top-up when credits run low
Set credit expiration rules if applicable
Define credit-to-usage conversion rates

5

Set Up Automated Invoicing

Configure how and when invoices are generated and sent to members.

Navigate to Billing > Invoicing
Set invoice frequency (immediate, daily, weekly, monthly)
Configure invoice templates and branding
Set up automatic email delivery
Configure payment reminders and late fees
Set up tax calculation if needed

6

Configure Payment Methods

Set which payment methods members can use and configure payment rules.

Go to Billing > Payment Methods
Enable payment methods (credit card, ACH, etc.)
Set minimum payment amounts
Configure payment processing fees if applicable
Set up payment method requirements for bookings
Test payment processing with a test transaction

Billing Models

Choose the billing model that works best for your studio

Pay-Per-Use

Members pay only for what they use. Best for occasional users or studios with high equipment costs.

Benefits:

No upfront commitment from members
Fair pricing based on actual usage
Easy to understand

Membership + Usage

Members pay a monthly fee plus usage charges. Best for regular users who want some included benefits.

Benefits:

Predictable revenue from memberships
Members get value from included benefits
Usage charges cover equipment costs

Credit System

Members purchase credits in advance, which are deducted for usage. Best for studios wanting prepaid revenue.

Benefits:

Prepaid revenue improves cash flow
Simplifies billing for members
Can offer discounts for bulk credit purchases

Need Help Choosing a Billing Model?

Book a demo and we'll help you configure the best billing setup for your studio.

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